Everything a live-event production company runs on, kept in one place for crew, staff and clients: who is booked, where to be and when, what was quoted and what it cost. CRM, workforce management and budgets, all in one.
Crew with an organization on CallSheet.One and no account yet? Request one.
The producer books it, the crew confirm it, the client sees it. One record of the show, with each person seeing exactly what is theirs.
A booking arrives, you confirm it with one tap. Then the call sheet: call time, venue, parking, hotel, who you are working with.
One board for every show and every day. Drag a name onto a position, ask them, and watch the confirmations come back while the budget updates itself.
Every client keeps its contacts, its NDA and every show you have done together. Share a call sheet and they see the crew and the schedule, never your rates.
The spreadsheet, the scheduling tool, the shared drive and the group chat, replaced by one app that already knows your shows.
Clients, venues and vendors with their contacts, terms and paperwork. Every show links back to the client it was for.
Positions, rates, availability, asks and confirmations. Onboarding files, NDAs, check-ins and invoices for every crew member.
The quote sets the budget. Labor, gear, travel, trucking and expenses roll up against it, with the margin always in view.
A call sheet per person per day, a technical schedule per show day, and a run of show with computed times. Publish once, everyone has it.
Flights, hotels and ground for each person and journey. Trucks, vendors and billing on the show they belong to.
Add a show, book a crew member or read a schedule PDF into a show by asking in plain words. The app does the typing.
No more PDFs in a group chat. Each person opens their own call sheet for the day, with the details that apply to them, and it updates when the show does.
Each quote line becomes a budget bucket. As people are booked, days are worked and receipts come in, cost fills in beside it and the profit is right there.
| Bucket | Budgeted | Cost | Profit |
|---|---|---|---|
| Labor | $48,600 | $31,150 | $17,450 |
| Gear | $62,000 | $38,900 | $23,100 |
| Travel | $7,400 | $6,880 | $520 |
| Trucking | $5,200 | $4,750 | $450 |
| Expenses | $2,100 | $1,930 | $170 |
| Total | $125,300 | $83,610 | $41,690 · 33% |
Every client keeps its people, its terms, its NDA and every show you have done together. Open the client and the whole relationship is on one page.
| Sales Kickoff 2027 Q-10482 | Jun 10–14 | Confirmed |
| Regional Roadshow Q-10511 | Aug 3–5 | Quoted |
| Holiday Town Hall Q-10560 | Dec 9 | Hold |
From the quote to the wrap, one record that everyone works from.
The quote number is the job number. Its labor lines become the positions the show needs.
Drag people onto positions on the board. Ask them; they confirm from their phone.
Call sheets, the tech schedule and the run of show go out. Crew check in, tasks get done.
Invoices and expenses land on the show. The budget shows what it made.
CallSheet.One is built by Gear Tech Systems, a live-event production company, for the people who load in at 6 a.m. Talk to us about running your shows on it.
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